If you've been granted at least Contributor access or full access to a Google Drive file stream, you may be wondering what that means for your collaboration experience. In this article, we'll break down the key differences between shared files and folders in Google Drive.

Firstly, if a member of the team has deleted specific files or folders, they will remain in the Trash until the user selects Delete Forever. This is important to note, as it ensures that all parties have the opportunity to review and recover any accidentally deleted content.

One key aspect of shared files and folders is that different users may see different files in a folder depending on their access level to individual files and folders within that folder. This can lead to some confusion if not managed properly.

When it comes to deleting files, those in the Trash are permanently deleted after 30 days. However, this timeline may vary depending on which sync solution is being used. It's also worth noting that only the individual who created the file or folder has the authority to delete it forever.

In terms of file types, Google Drive allows for a wide range of formats, except for Google Maps and Data Studio reports. To make things easier, Google provides a detailed support page outlining the various features and functionalities of shared files and folders.

Shared Drive is a unique feature that allows teams to collaborate on files and projects in a more efficient manner. By spreading ownership and usage across the team or group, rather than restricting it to a single individual, collaboration becomes much simpler. This also means that deleted items are retained for longer periods, making it easier to recover any lost data.

A key difference between Team (Now Shared) Drive and My Drive is that Shared Drive belongs to an entire team, whereas My Drive is owned by one individual. This shift in ownership and responsibility can lead to more effective teamwork and collaboration.

In conclusion, understanding the differences between shared files and folders in Google Drive can be crucial for successful collaboration. By taking note of access levels, deletion timelines, and file types, you'll be better equipped to navigate these features and get the most out of your Team (Now Shared) Drive experience.

Google drive file stream shared with me